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    Administrative Operations Specialist - Dhaka - World Health Organization

    World Health Organization
    World Health Organization Dhaka

    1 month ago

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    Job title: Operations Specialist

    Description

    Job Summary

    The World Health Organization is seeking an experienced Administrative Operations Specialist to join our team. As a key member of our operations team, you will be responsible for providing guidance to the head of the WHO country office and overseeing the delivery of efficient, effective, and timely operational services.

    Key Responsibilities

    • Advise the head of the WHO country office and other staff on all aspects of country office operations, interpreting policies, systems, and procedures.
    • Provide appropriate solutions grounded in sound policy compliance and responsiveness to business needs as a member of the management team, provide contributions to the overall direction of the WHO country office.
    • Advise the WHO country office internal operational and administrative risks to the country office and propose risk mitigation measures.
    • Manage staff and operation streams in delivering the full range of services in budget and finance, human resources, procurement, information and communication technology, security, and general administration, in compliance with organizational policies, regulations, and procedures.
    • Oversee effective and accurate financial resources management including proper planning and monitoring of income and expenditures; reconciliation and reporting of accounts, budget preparation and management, and optimal award and cash management, ensuring optimal delivery and full utilization of allocated funds.
    • Participate in the formulation, negotiation, and consultation of project proposals funded by external agencies; ensuring their adherence to the Organization's administrative and financial rules and regulations.
    • Advise the head of the WHO country office on and manage the formulation and implementation of the country office human resources plan, ensuring the timely availability through recruitment and contract management, engagement, retention, performance management development, career management, of a suitable human resource capability.
    • Guide the planning process with focus on administrative/budgetary related policies and procedures and be responsible for management and implementation of country office workplans, including reporting as required.
    • Manage the procurement of goods and services required for country office operations and support to technical programs, ensuring best value for money in procurement practices.
    • Ensure the provision of office and staff security and safety services in coordination with designated security officials under UN Common services' agreements.
    • Introduce innovations and adjustments in methods and processes for improved efficiency and effectiveness in country office performance in operations, responsive to emergency situations and changes in the operating environment.
    • Coordinate with the Business Operations network to harmonize business processes, workflows, standards, business continuity planning, and technical requirements.
    • Represent WHO in and participate actively in the United Nations operations management team and other interagency meetings, share relevant information with colleagues and ensure implementation of decisions taken.
    • In emergency settings, plan, recommend, and implement systems, norms, and procedures, in compliance with existing policies and standard operating procedures (SOPs), for the administration, monitoring, control, and evaluation of human, financial, and material resources processes within the incident management system.

    Requirements

    To be successful in this role, you will need:

    • A minimum of seven years of work experience relevant for the position (leading and performing a wide range of administrative services, including supervision of staff).
    • An advanced university degree (master's) in finance, management, accountancy, economics, or business administration or equivalent areas.
    • Expert knowledge of English.

    Benefits

    We offer a competitive salary starting at $77,326 per year, plus a variable post adjustment, which reflects the cost of living in Geneva, Switzerland. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.

    About Us

    The World Health Organization is committed to achieving its vision of a world where everyone has access to quality health care. We are a dynamic and inclusive organization that values diversity and promotes equal opportunities for all.


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