Description

JOB DESCRIPTION

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a 'leave no one behind' approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

While Bangladesh has made great strides in the implementation of the Sustainable Development Goals (SDGs), the country is still facing multiple challenges in the achievement of the SDGs by 2030. Particularly the attainment of SDG 16 – the promotion of peace, justice, and strong institutions – has been lagging behind. This SDG is universally recognised as being the driver for realising all other SDGs and is thus of vital importance. This programme addresses the need to develop effective, accountable and inclusive institutions at all levels to promote peaceful, just and inclusive societies for Bangladesh's sustainable development, enabling wider engagement of development partners and relevant stakeholders. The programme aims to support the country in achieving SDG 16 by:

• Strengthening public institutions that can contribute to fulfilling national and international commitments and provide better service delivery;
• Creating a positive policy environment that embeds the SDGs' core principle of "leave no one behind";
• Promoting new capabilities and leveraging technology and innovation for more effective and inclusive governance and public service delivery.

The project consists of the following three outputs:

Output 1: Capacities of Bangladesh's bureaucracy are strengthened to deliver on SDG16 & SDG5

Output 2: Institutions of public oversight are more people-centric and effectively fulfill their mandates.

Output 3: The policy environment is strengthened to sustain SDG results and integrate SDGs into routine GoB operations and partnerships (multi-stakeholder Policy Dialogue Platform)

SIPS will be implemented by UNDP in partnership with public institutions, preferably the SDG Coordination Cell (SDGCC) and the Governance Innovation Unit (GIU) of the Prime Minister's Office (PMO), the Bangladesh Bureau of Statistics (BBS), the National Human Rights Commission (NHRC), the Parliament

Duties and Responsibilities

The Project Assistant will be responsible for managing the results of the assigned outputs of the project. She/he will be responsible for the implementation of specific output activities and contribute to generating output results in line with the approved Project Document. While the Project Assistant will be based in the democratic Governance Cluster, s/he will also closely work with the Project Manager and other project staff, UNDP operations unit, Government officials and other relevant stakeholders.

Summary of Key Functions:

In this role, the Project Assistant will be responsible for supporting project implementation, ensuring quality and results by:

• Providing support to projects implementation, guaranteeing quality, efficiency, and effectiveness.
• Supporting administrative, procurement and financial activities of the project, in articulation with the Project Manager.
• Supporting planning, monitoring and evaluation activities of the project, in articulation with the Project Manager.
• Provides administrative and operations support on implementation of project.
• Assist in projects financial resources management, human Resources Management, efficient procurement and logistical services;
• Supports the elaboration of projects related Terms of Reference;
• Participation in selection processes for Letters of Agreement signature, as well as undertake activities related to LoAs monitoring;
• Participates in consultants selection panels;
• Support to follow-up on project auditing issues;
• Follow-up, on a daily basis, with project partners and donors, to guarantee smooth implementation of administrative and operational activities of the project;
• Elaboration of project revisions in the Quantum system;
• Undertake other project-related transactions, in line with the project assistant profile;
• Maintain up-to-date files and records of project documentation;
• Provide logistical support for workshops and other meetings as tasked by the Project Manager;
• Process project-related travel arrangements;
• Perform any other tasks assigned by the supervisor.

Supporting planning, monitoring and evaluation activities of the project, in articulation with the Project Manager/Project Coordinator.

• Support the elaboration of project work plans;
• Support the elaboration of project procurement plans;
• Support the administrative functions of the project;
• Support the organization of project reviews/tripartite meetings;
• Perform any other tasks assigned by the supervisor.

The key results will support the efficiency and effectiveness in the implementation of the projects, in accordance with UNDP policies and procedures and donor requirements.

4. Institutional Arrangement

The Project Assistant will work under the direct supervision and guidance of the Project Manager.

Competencies

Core:

Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

b) Cross-Functional & Technical competencies

Business Direction and Strategy Business Acumen
• Ability to understand and deal with a business situation in a manner that is likely to lead to a good outcome.

Knowledge and understanding of the operational frameworks in the organization and ability to make good judgements and quick decisions within such frameworks.

Administration & Operations Documents and record management Overall document (hard and electronic) management; registry and retention policy including storing and archiving

Registry & correspondence management Ability to collect, resister, maintain and deliver mail and UNDP pouch; ability to manage archives.

Event management (including retreats, trainings, and meetings) Ability to manage events including venue identification, accommodation, logistics, catering, transportation, and cash disbursement etc.

Ethics UN Policy knowledge-ethics Knowledge and understanding of the UN staff Regulations and rules and other policies relating to ethics and integrity.

Required Skills and Experience

Education:

• Minimum Secondary Education is required,
• University degree (Bachelor's degree) in administration, Social Sciences, International Relations, Laws or in any other relevant discipline will be given due consideration, but is not a requirement.

Experience:

• Minimum 5 years (with Secondary Education) or 2 years (with Bachelor ́s degree) of relevant experience in development-related projects, preferably with hands-on experience in project implementation.
• Knowledge of planning, implementing, monitoring and evaluation of the project.
• Conversant with MS Word, Excel, and PowerPoint applications.
• Working with development/other donor agencies is desirable

Disclaimer

Important information for US Permanent Residents ('Green Card' holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

Note: UNDP is committed to achieving workforce diversity in terms of gender, ethnicity and culture. Individuals from minority groups, indigenous groups and people living with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

Apply for job

To help us track our recruitment effort, please indicate in your cover/motivation letter where ) you saw this internship posting.